From scattered knowledge
to instant answers — in 5 steps.
Most AI tools are generic. TribeMind is built on your business, your terminology, your way of doing things. Here's exactly how we get there.
Discovery Call
30 minutes — free
We start with a no-pressure call to understand your business. What does your team do every day? What questions come up constantly? Where is knowledge stored — or not stored?
- Walk us through your team's biggest knowledge headaches
- We map out which documents, processes, and people hold critical info
- You get a clear picture of what your AI assistant will cover
Knowledge Collection
1–3 days
We gather everything. SOPs, training docs, pricing guides, vendor contacts, policy manuals, FAQ binders, handwritten notes — if it holds institutional knowledge, we want it.
- Share files via Google Drive, Dropbox, email, or a simple upload link
- We interview key team members to capture undocumented expertise
- Nothing falls through the cracks — we ask the right questions
AI System Build
5–7 days
Our team ingests and structures your knowledge base, then trains a private AI assistant tailored to your exact business context. Not a generic chatbot — yours.
- Private, secure environment — your data never trains public models
- Custom prompting to match your tone, terminology, and policies
- QA testing with real questions your team would actually ask
Launch & Training
1 day
We deploy your AI assistant and walk your team through using it. 30-minute training session, hands-on practice, Q&A. Most teams are fluent in an afternoon.
- Team training session (remote or on-site)
- Setup for every team member — no per-seat friction
- We stay on until everyone's comfortable
Ongoing Maintenance
$300/month
Your business evolves. So does your AI. We handle monthly updates as you add new services, update pricing, onboard new vendors, or refine processes.
- Monthly check-ins to review what's changed
- New documents and knowledge added on request
- Dedicated support — response within one business day
From zero to fully trained in under 2 weeks.
Ready to get started?
Book a free 30-minute discovery call. No commitment, no sales pressure — just an honest conversation about whether TribeMind is the right fit.
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